Last updated 26th January 2025
Coverage and Timings
Normal full day coverage ( depending on package
booked ) starts from brides/grooms preparations , this would
normally be approx. 1-2 hours prior to leaving for ceremony to
allow us to capture makeup / final touches , dresses/suits being
put on and brides/bridesmaids/bridal party /family naturally as
the day begins. In cases where travel between the
houses/locations is possible I can photograph brides/grooms
preparations if wished – this needs to be arranged before
the day. I would continue through the day as far as just after
the first dance where the day for me is complete. If during the
long days of the summer months you decide on fireworks or
lanterns etc. for very late at night and it runs after your first
dance we can arrange additional coverage for that with you just
let us know.
Please be aware it is not unusual for weddings to overrun –
where this happens and 45 mins or more is taken past the package
priced timings and as long as agreed with ourselves at the time,
a charge of £100 per hour will be applicable and be invoiced
post wedding for payment.
During mealtimes we gratefully accept any offer of food from
yourselves or the venue if this is not possible we will make our
own arrangements but may have to leave the venue for a short time
to do so. Please remember in some cases including travel our day
is 12 hours long so we will need to take a break
Please also take into consideration when planning your day
positioning of décor and props especially relating to their
position during the ceremony. It Is important we have a clear and
unobstructed view of the couple from our position during the
ceremony which is normally facing the couple and to the side of
the couple and in some case with churches etc may be behind a
rail or enclosure. If décor / plants / trees etc are obstructing
where we need to see/be then they will be moved within reason to
allow us to work effectively without any prior agreement with
decorators / suppliers etc and we will do our best to inform you
if this needs to happen.
On the point of ceremonies and to try and help you get the best
from your photos from our experiences in the past here are some
pointers – try and relax during the ceremony as shots where
you are smiling and looking at each other are always the best
– nothing wrong with emotion and tears so have a hanky handy
!. Try to be close together when standing and hold hands where
possible. If you’re wearing a veil don’t forget to ask
someone to remove it at the appropriate time. Don’t worry
about your words if you go wrong the vicar/registrar will repeat
and help you out (hint – “lawful impediment” is
the most often mispronounced phrase). Civil Ceremonies are
generally short and last 15-30 minutes including photos at the
end, Church services can be longer dependent upon the number of
readings /hymns etc.
And don’t forget we are here to help! – With over 500
weddings photographed and a wealth of experience if you are not
sure about anything just ask.
Editing and Supply of Images
For a full day ( 10 hours ) we would expect roughly 500+ final
edited shots which we supply to you copyright free via digital
download or on USB in high res Jpeg format, this can be used by
yourselves to print anything you like pretty much to any size you
want A4 / A3 / A2 / A1 etc. Smaller weddings and less hours would
result in less images overall.
Edited images online gallery and disk are normally ready within
4-6 weeks of the date depending on the time of year, we take time
with editing and spend around a week from start to finish on each
set of photos
Please note we take great pride in our work and spend a lot of
time on editing so we do not offer a service of providing the
unedited RAW shots nor do we show photos on screens on the
evening of the wedding or give out proof albums so you can have
the photos a few days later .
Copyright Free is a general term used to describe the use of the
images by the client ie there is no copyright logo on the images
, in legal terms the photographer retains the copyright but
licenses the client to print the images or use them for their own
purposes as long as it is not used commercially or given to other
companies without our authorisation.
We will supply you with a download or USB disk of the final
edited images in full resolution without copyright marks or logos
for your own use around 4-6 weeks after the wedding, also on the
/download disk will be a Facebook and supplier optimized gallery
which has our logos and can be used online and given to other
suppliers etc. With the disk will also be a certificate
authorising you to use the images to print for yourselves in case
you are questioned in any of the major supermarkets etc.
Equipment
Photography as an art form requires the photographer to be
proficient in the use of many pieces of equipment , and all
photographers differ in the makes and types of equipment they use
, we personally use Canon R6mkii /5Dmk4 cameras with a range of
professional and L lenses ranging from Ultra Low Light lenses for
non-flash use in church etc , to telephoto lenses for long
distance capture of natural shots. We have two camera bodies and
lenses in use in case of breakdowns. We do not normally use
additional lighting setups other than flashguns to remain
discreet and natural. We have full indemnity and public liability
insurance.
Booking and Payment
To book our services normally requires a non-refundable retainer
of £250 payable by bank transfer or cash, we do not as part of
any package offer meetings or engagement shoots as standard but
these can be arrange at our discretion and may attract an
additional charge.
Final payments are due 28 days prior to the event and we will
send you an invoice around then including any balances travel
costs etc. and requesting any information we need. Failure to pay
the balance in the time period without prior agreement can result
in the date being re-opened, further charges or in extreme cases
court action and without payment we are released from any
commitment to photograph the event in the contract.
PLEASE NOTE – We no longer accept cheques as payment
Photography by Guests and Videography
There are no problems with us allowing guests to take photos and
we encourage it during the day as it all adds to your memories.
There are occasions during the day especially during set shots
and ceremonies where we may need to ask people to wait whilst we
do our work to prevent spoiling the images and on the odd
occasion if we feel the quality of our work is being hampered by
a guest or relative getting a little over enthusiastic we would
have a polite word as after all we want the best for you on the
day ! We would also ask that specifically during the walking in
to the ceremony people are not hanging in to aisles with cameras
as it spoils and in some cases completely blocks our photos as we
cannot move from position – this should be noted to your
registrar/vicar etc so they can announce this. The taking of
photographs for commercial reasons or by another photographer at
the event for use commercially or for profit would not be allowed
without prior agreement.
As far as videography we goes we can happily recommend
Videographers we have worked with who wont spoil the whole
natural and candid approach we have to our work, there are also
those who might so we would ask you let us know if you are
booking a pro videographer so we can liaise with them or ask us
for a recommend, in the case of guests the same applies if you
have someone taking video for you we will talk with them so there
are no crossed wires and everything runs smoothly.
Online Gallery
This will normally be the first stage in your photos being shown
via a password protected online gallery which we will host online
for 12 months for you and your relatives / friends to see. The
online images are compressed to fit on the internet and are not
representative of the final quality of the images supplied on
disk.
Albums
We use the Italian Graphi Studio company for our albums and only
supply albums to our own clients, we cannot make albums for other
clients or photographers. The normal turnaround time for albums
is around 6 weeks from receiving the final proof and sending.
There may be a postal charge if your album needs to be posted in
the UK or abroad please check with us for details. For accounting
and logistical reasons we will allow a maximum of 18months from
the date of receiving the photos to order and finalise any Albums
/ Products within the purchased package price. Please check our
website for further details on albums.
Weather !
We are used to the English weather and have taken photographs in
everything from fog and blizzards to blistering sunshine and will
be happy to advise on the best courses of action during the day
for you to make the most out of the weather should it be less
than favourable. We do have wedding Umbrellas and would also
suggest some nice wedding wellies for winter or times when the
ground may be very wet or muddy ! And a top coat or cover for the
bride if it will be cold. In our experience it never rains for a
full day and there are always breaks in bad weather so it is
simply a case of being well organised and using the time to the
best advantage and also getting some creative shots ( think
singing in the rain and snowball fights ! ) Most venues have
places where photography is fine inside too and we will check on
the best locations for indoor formal shots if they are needed.
Cancellations and Date Changes
In the event of your venue cancelling or date changes we will do
our best to accommodate any changes please give us as much notice
as possible if you change venue or date.
If you decide to cancel your wedding photography then you
automatically forfeit your retainer and we reserve the right to
charge a fee to recoup our losses dependent upon the situation as
we may not be able to rebook the date. Each situation would be
dealt with on an individual basis and we will investigate any
information we are given to come to an honest and fair solution.
In any event of cancellations or changes please contact us asap
so we can make necessary arrangements.
Cancellation Fees
Within 3 months of Wedding - 50% of total cost of wedding package
Earlier than 3 months of Wedding - 20% of total cost of wedding
package
Payment and receipt of retainer represent a legally binding
agreement between ourselves and yourselves. We carry backup
equipment and have backup photographers and are insured to cover
all eventualities and allow you a worry free experience. If you
have any questions on anything please do not hesitate to ask.
Andrew
Davies Photography, 24 Downside Road
Middlesbrough,TS54QS
07525019140
andrewdaviesphotography@gmail.com